Contract and Administrative Coordinator

Who We Are

BioMarin is a global biotechnology company that relentlessly pursues bold science to translate genetic discoveries into new medicines that advance the future of human health.

Since our founding in 1997, we have applied our scientific expertise in understanding the underlying causes of genetic conditions to create transformative medicines, using a number of treatment modalities.

Using our unparalleled expertise in genetics and molecular biology, we develop medicines for patients with significant unmet medical need. We enlist the best of the best – people with the right technical expertise and a relentless drive to solve real problems – and create an environment that empowers our teams to pursue bold, innovative science. With this distinctive approach to drug discovery, we’ve produced a diverse pipeline of commercial, clinical and preclinical candidates that have well-understood biology and provide an opportunity to be first-to-market or offer a substantial benefit over existing therapeutic options.

About Corporate Groups

It takes a village, and at BioMarin our corporate groups are the people behind our success. Groups such as IT, Finance, Legal, Global Compliance & Ethics, and our People Team provide foundational support of all areas of operation at BioMarin.

We are seeking high level experienced Contract and Administrative Coordinator for our People Team at BioMarin in San Rafael, CA based in office on a hybrid schedule. Key Responsibilities:Contract

• Own the Contract Request and Submission Processing for HR
• Responsible for submittal of HR contracts within Coupa and SpringCM contract management systems
• Submit MSA (Master) and SOW (Scope of Work) contract request within SpringCM
• Ensure contract execution is in accordance with Corporate policy
• Create new vendors within Coupa and Ariba Systems
• Create a Requisition for the corresponding Contract within Coupa or Ariba
• Be the liaison and maintain excellent relationships between Vendors, Department Managers, Legal, Accounts Payable, Finance, SpringCM and Coupa
• Maintain up-to-date knowledge of contract status
• Connect with vendors monthly for estimated accruals
• Track the end dates and renewal dates for all client contracts, initiating renewal/extension
• Update Coupa Receipts with monthly accruals
• Effectively utilize reports and data extracted from Coupa
• Meet with Finance to review questions and end-of-quarter true-ups.

Administrative support:

• HR BioWeb maintenance, work with different HR team to ensure material posted is updated
• Submit monthly event details to bi-weekly communications
• Update Yammer with monthly or weekly events
• Ability to handle special projects and ad hoc requests as needed, e.g. assistance with preparing a presentation, PowerPoint slides, spreadsheets, etc. 
• Schedule meetings with internal and external groups as needed, including organizing meeting logistics
• Help lead the Wellness Ambassador program
• Collaborate with our global partners and promote BE WELL
• Own Lyra vendor relationship and schedule yearly webinars etc.
• Maintain BE WELL Event tracker for the year /

Onboarding

• Follow-up with TA team or new hire as necessary to ensure completion of tasks related to background check, I-9, Deemed Export License and CIIA in a timely manner.
• Importing candidate profile information into HCM and initiate Onboarding from Sterling
• Enter I-9 request within I9Advantage/Sterling as needed. Follow up with Operations regarding expiring work authorization.
• Audit employee files for compliance, identify missing and expired items, and secure these documents for file completion
• Send new hires email with next steps for start date and follow up with outstanding questions

Skills:

• Minimum of four years related experience
• Experienced at using standard office software applications appropriate for the function supported
• Responsive to deadlines, detail-oriented, and able to prioritize
• Excellent communication and interpersonal skills.
• Applies acquired job skills and company policies/procedures to complete assigned tasks that are typically semi-routine in nature.
• Able to work independently on most tasks, following established guidelines.
• Requires instructions only on new assignments
• Ability to be discrete and maintain confidential information
• Strong written and verbal communication skills and the ability to multi-task
• Team player who operates in a fast-paced, team-oriented setting
• Must be organized and able to work under tight deadlines 

Experience:

• Enjoys a challenging, fast-paced environment and demonstrates strong organizational skill
• Proficiency with MS Project, Excel, PowerPoint, Word and Outlook, Oracle HCM
• Preferred knowledge of Coupa, Ariba and SpringCm
• Strong Program and Vendor Management experience
• Strong customer service and analytical skills and ability to liaise with all levels of the
  organization
• Able to effectively handle and protect sensitive and confidential company information

Education:
High School diploma is required and Bachelor's Degree is strongly preferred.

Note: This description is not intended to be all-inclusive, or a limitation of the duties of the position. It is intended to describe the general nature of the job that may include other duties as assumed or assigned.

Equal Opportunity Employer/Veterans/Disabled

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.