Administrative Coordinator, HIV Prevention

Administrative Coordinator, HIV Prevention
United States - California - Foster City

Gilead Sciences, Inc. is a research-based bio-pharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead’s therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.

Making an impact on a global scale
Inclusion is one of the company’s five core values. That’s because we know that we are stronger and more innovative at Gilead when we are informed by a diverse set of backgrounds, experiences and points of view. Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide.

When you join Gilead, you join our mission to change the world by enabling people to live healthier and more fulfilling lives. Come join a mission-driven bio-pharmaceutical organization that values inclusion and diversity, has a strong portfolio of products, and is constantly #CreatingPossible

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

At Gilead, we're creating a healthier world for all people. For more than 35 years, we've tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer - working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world's biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.

Every member of Gilead's team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we're looking for the next wave of passionate and ambitious people ready to make a direct impact.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

Job Description

We seek a highly organized, resourceful, and proactive individual to join our team as an Administrative Coordinator. This role sits

on-site in our Foster City, CA office in support of the Executive Directors of Sales-HIV. Primary coverage to support the HIV Prevention field team reporting directly to the Head of HIV Prevention Commercial Field team, but also working within a team to support HIV Treatment Field Team as necessary.

This role includes traditional administrative assistant responsibilities and additional project coordination tasks to support our team's

efficiency and success.

Key Responsibilities:

Project Management:

Manage multiple large-scale projects with competing timelines. Projects may involve implementing and updating software

applications or databases, coordinating with vendors, and facilitating user training with minimal supervision.

Field Support:

Coordinate resources for field team members to meet deadlines and optimize field operations.

Documentation and Reporting:

Draft reports, presentations, and templates using raw data under the guidance of the manager.

Strategic Contributions:

Understand and contribute to department goals, aligning workflows to support broader objectives.

Maintain a comprehensive view of departmental operations and recommend process improvements.

Event Coordination:

Plan, organize, and execute large-scale events and meetings, including regional and team gatherings, ensuring effective

management of all logistical details.

Team and New Hire Support:

Facilitate onboarding processes for new field hires or transfers and maintain up-to-date departmental distribution lists.

Awards and Recognition Management:

Oversee the administration of team recognition programs and sales awards.

Operational Support:

Manage workflows, including creating and processing work orders, purchase orders, and onboarding suppliers.

Support inventory management for field materials and triage incoming sales leads to the appropriate team members.

Collaborate to ensure smooth system and process operations, addressing and resolving system issues as they arise.

Financial Support:

Assist in budget preparation, review monthly reports, and research variances to ensure financial accountability.

Facilities and Office Support:

Contribute to office space planning or set-up as needed.

Team Mentorship:

Support the orientation of new administrative staff and act as a resource for colleagues, cross-training to provide coverage

when needed.

Basic Qualifications:

Minimum Required Education and Years of Experience High School and Three Year's Experience

OR Associate Degree and Two Year's Experience

OR Bachelors Degree

Preferred Qualifications:

Excellent verbal, written, and interpersonal skills are required. Requires knowledge and understanding of administrative

and office policies and procedures. Must possess good proofreading and editing skills of technical documents. Has the

ability to review the work of lower-level administrative assistants. Advanced knowledge and experience using several office

software. Works under minimal supervision. Receives occasional direction from manager to perform non-routine job

responsibilities and duties.

Demonstrated ability to work effectively in a fast-paced environment; time and priority management

The salary range for this position is: $107,270.00 - $138,820.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.

For additional benefits information, visit:

https://www.gilead.com/careers/compensation-benefits-and-wellbeing

* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

For jobs in the United States:

As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact ApplicantAccommodations@gilead.com for assistance.

For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.

NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT
YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT

PAY TRANSPARENCY NONDISCRIMINATION PROVISION

Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.






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