Technical Development Operations and Logistics Coordinator

Technical Development Operations and Logistics Coordinator
United States - California - Foster City

Gilead Sciences, Inc. is a research-based bio-pharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead’s therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.

Making an impact on a global scale
Inclusion is one of the company’s five core values. That’s because we know that we are stronger and more innovative at Gilead when we are informed by a diverse set of backgrounds, experiences and points of view. Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide.

When you join Gilead, you join our mission to change the world by enabling people to live healthier and more fulfilling lives. Come join a mission-driven bio-pharmaceutical organization that values inclusion and diversity, has a strong portfolio of products, and is constantly #CreatingPossible

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

At Gilead, we're creating a healthier world for all people. For more than 35 years, we've tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer - working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world's biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.

Every member of Gilead's team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we're looking for the next wave of passionate and ambitious people ready to make a direct impact.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

Job Description

Technical Development Operations and Logistics Coordinator

This role ensures Technical Development operational and logistics activities run smoothly and efficiently, in collaboration with leaders and administrative colleagues across the organization. The role involves planning, organizing, and managing activities related to technical vendors and suppliers, and will report to a member of the Technical Development Leadership Team. More specifically, the incumbent will manage onboarding of new vendors, manage and maintain current vendor agreements, create, track, invoice, and reconcile purchase orders, and ensure timely processing of payments. This role will also be responsible for streamlining day-to-day operational processes, which includes problem solving, troubleshooting, data analysis and reporting, and cost control.

Key Responsibilities:

• Correspond directly with vendors/suppliers and manage suppliers including supplier set-up, routing to legal/intellectual properties, review and approval process, and upload to internal systems.
  
• Process work and purchase orders with external vendors using internal systems, and ensure timely processing of documents and payments, including creation, tracking, invoicing, and reconciliation. Resolve issues with processing and payments.
  
• Proactively track the progress of purchase orders and apply problem solving skills as necessary to ensure purchase orders are fulfilled.
  
• May liaise with vendors and suppliers to negotiate contracts and secure timely deliveries and address logistical and operational challenges such as delays.
  
• Maintain positive relationships with partners to ensure smooth operations.
  
• Handle general customer service inquiries and route questions to appropriate resources within Gilead.
  
• Work with vendors to ensure that product order issues are addressed, and orders are processed correctly and quickly.
  
• Maintains records and generates reports through customer service database.
  
• May provide training or guidance to staff.
  
• Research and resolve customer claims, when applicable.
  
• Serve as Subject Matter Expert in processing work orders and support staff, as needed.
  
• Prioritize workload involving multiple projects/timelines.
  
• Manage contract workers' process using online legal, procurement and sourcing app.
  
• Create draft reports, documents, presentations, and templates using raw data.
  
• Ensure compliance with company policies and regulations.
  
• May monitor key performance indicators for logistics and operations, and analyze data to improve efficiency, reduce cost, and optimize cost.
  

Requirements

• Associate's degree with 2+ years of relevant experience; or high school diploma and 3+ years of relevant experience.
  
• Two or more years as an administrative assistant is preferred.
  
• Skills specializing in customer services.
  
• Expert level use of systems and software programs such as SAP software, MS Office suite, MS Teams, MS SharePoint.
  
• Develops solutions to a variety of routine and non-routine problems, with analytical mindset for process improvements.
  
• Demonstrates good organizational skills and verbal and written communication skills.
  
• Able to spend majority of time working independently using well-defined and established procedures.
  

The salary range for this position is: $107,270.00 - $138,820.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.

For additional benefits information, visit:

https://www.gilead.com/careers/compensation-benefits-and-wellbeing

* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

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As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact ApplicantAccommodations@gilead.com for assistance.

For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.

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PAY TRANSPARENCY NONDISCRIMINATION PROVISION

Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.






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