Manager, Event Planning
- Employer
- Gilead Sciences, Inc.
- Location
- Foster City, CA
- Start date
- Nov 8, 2024
View more categoriesView less categories
- Discipline
- Administration, Information Technology, General
- Required Education
- Associate Degree
- Position Type
- Full time
- Hotbed
- Biotech Bay, Best Places to Work
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Job Details
Manager, Event Planning
United States - California - Foster City
Gilead Sciences, Inc. is a research-based bio-pharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead’s therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.
Making an impact on a global scale
Inclusion is one of the company’s five core values. That’s because we know that we are stronger and more innovative at Gilead when we are informed by a diverse set of backgrounds, experiences and points of view. Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide.
When you join Gilead, you join our mission to change the world by enabling people to live healthier and more fulfilling lives. Come join a mission-driven bio-pharmaceutical organization that values inclusion and diversity, has a strong portfolio of products, and is constantly #CreatingPossible
For Current Gilead Employees and Contractors:
Please log onto your Internal Career Site to apply for this job.
At Gilead, we're creating a healthier world for all people. For more than 35 years, we've tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer - working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world's biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
Every member of Gilead's team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we're looking for the next wave of passionate and ambitious people ready to make a direct impact.
We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.
Job Description
Manager, Event Planning
Specific Responsibilities and Skills:
Essential Functions:
Knowledge, Experience and Skills:
Specific Education and Experience Requirements:
The salary range for this position is: $124,015.00 - $160,490.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.
For additional benefits information, visit:
https://www.gilead.com/careers/compensation-benefits-and-wellbeing
* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.
For jobs in the United States:
As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact ApplicantAccommodations@gilead.com for assistance.
For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.
NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT
YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT
PAY TRANSPARENCY NONDISCRIMINATION PROVISION
Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.
Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.
For Current Gilead Employees and Contractors:
Please log onto your Internal Career Site to apply for this job.
jeid-d5e7ec8abec95c4f8234d7755a13fd17
United States - California - Foster City
Gilead Sciences, Inc. is a research-based bio-pharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead’s therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.
Making an impact on a global scale
Inclusion is one of the company’s five core values. That’s because we know that we are stronger and more innovative at Gilead when we are informed by a diverse set of backgrounds, experiences and points of view. Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide.
When you join Gilead, you join our mission to change the world by enabling people to live healthier and more fulfilling lives. Come join a mission-driven bio-pharmaceutical organization that values inclusion and diversity, has a strong portfolio of products, and is constantly #CreatingPossible
For Current Gilead Employees and Contractors:
Please log onto your Internal Career Site to apply for this job.
At Gilead, we're creating a healthier world for all people. For more than 35 years, we've tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer - working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world's biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
Every member of Gilead's team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we're looking for the next wave of passionate and ambitious people ready to make a direct impact.
We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.
Job Description
Manager, Event Planning
Specific Responsibilities and Skills:
- Extensive knowledge and application of event planning principles, concepts, practices and industry standards.
- Ability to use a combination of logic, analysis and relevant experience to assess a situation and accurately define the problem and scope of the primary issue
- Analytical efficiency with ability to multi-task and meet timeliness and accuracy standards by anticipating resources necessary to complete the work
- Demonstrate influence with communicating persuasively with excellent verbal, written and interpersonal skills with ability to influence senior management and to establish effective working relationships with a diverse range of stakeholders
- Gaining support - through established channels, identifies needs in an effort to build support of a solution or idea and establishes trust through actions
- Demonstrate initiative with excellent task management skills including pro-activity, planning, prioritization, objective setting, meeting management and plan
- Execution and problem-solving skills under pressure is core to this role.
- Must have a good understanding of the pharmaceutical environment and exhibit the ability to be proactive with respect to conference planning and event management
Essential Functions:
- Works in partnership with the relevant team lead within Medical Affairs Operations and the Global and Regional Medical Directors to coordinate, and ensure consistency and efficiency in, all relevant departmental operations and processes.
- Develops role-specific training programs and directs the training of employees in the planning of Medical Affairs events
- Oversees and interprets metrics for events to measure effectiveness across therapeutic areas (pre/post surveys; budget analysis.
- May recruit, hire, and mentor exempt and nonexempt employees
- May be responsible for the supervision and performance reviews of any direct reports
- In a functional and team-lead capacity, oversees daily activities and reviews work of Events Assistants and Associates under the guidance of the manager
- Budget responsibilities includes initiating purchase orders, check requests, and honorariums, tracking event budget, reconciling budget post event and reporting expenses per Legal requirements
- Develops processes related to department activities and updates current processes as needed
- Provides on-going and ad hoc training on functional processes and policies to external groups and departments
- May lead the roll-out of new applications, tools, and processes to end-users
- Assists in assessment of future technologies for the department and directs departmental implementation of new technologies
- May serve as a point of contact with internal stakeholders and external customers to provide key information and problem resolution relating to event planning.
- Oversees multiple events and ensures that objectives are aligned with the Medical POAs, adapting as required.
- Effectively liaises with external event attendees or vendors to ensure satisfactory services levels and resolve issues.
- Ensures adherence to relevant industry code and regulations as part of event planning.
- Makes recommendations on venues, transportation, catering and similar services
- Negotiates contracts and terms of service with vendors
- Conducts site visits to evaluate vendor services and venues according to internal standards
- May manage vendor selection process and evaluates vendor performance
Knowledge, Experience and Skills:
- Must have demonstrated excellence in events management/planning/coordination, negotiating vendor contracts, and managing vendors
- Must have demonstrated excellence in managing multiple, simultaneous, complex projects
- Must have demonstrated excellence in providing customer service and establishing effective working relationships with a diverse range of internal and external key stakeholders
- Must have demonstrated excellent communication and problem-solving skills
- Must have excellent proficiency in Microsoft Office applications
- Must have a thorough understanding of Gilead products and all relevant departmental and corporate policies and processes
- Must have demonstrated excellence in working independently under pressure
- Must have demonstrated success in supervising the tasks of more junior employees
- Must have demonstrated success in making and implementing improvements to the operations of a function
- Must have experience in giving formal presentations to internal groups or departments
- Multiple languages a bonus
- May lead the roll-out of new applications, tools, and processes to end-users
- Strong verbal, written and interpersonal skills with an emphasis on time management, follow-through, and issue resolution abilities.
- Demonstrates critical thinking skills with ability to anticipate issues and impact on related areas of an event or project.
Specific Education and Experience Requirements:
- Bachelors in Business/Arts, Event Management or related field plus 6 years of relevant experience preferably in the pharmaceutical or biotech industry
- Masters, MBA plus 4+ years' relevant experience.
The salary range for this position is: $124,015.00 - $160,490.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.
For additional benefits information, visit:
https://www.gilead.com/careers/compensation-benefits-and-wellbeing
* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.
For jobs in the United States:
As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact ApplicantAccommodations@gilead.com for assistance.
For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.
NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT
YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT
PAY TRANSPARENCY NONDISCRIMINATION PROVISION
Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.
Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.
For Current Gilead Employees and Contractors:
Please log onto your Internal Career Site to apply for this job.
jeid-d5e7ec8abec95c4f8234d7755a13fd17
Company
Gilead Sciences is a biopharmaceutical company that discovers, develops, and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide. Headquartered in Foster City, California, Gilead has operations in North America, Europe and Australia.
Company info
- Website
- http://www.gilead.com/
- Location
-
333 Lakeside Drive
Foster City
California
94404
US
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