Contract Specialist

Contract Specialist 

Job Summary 

Working in a fast-paced, dynamic environment, the Contracts Specialist will provide advice and assistance in the areas of contract drafting, review, and management throughout the entire contract lifecycle. This position supports the Transactions team within Legal Affairs.  The position is fully remote. 

Essential Functions 

Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

• Responsible for drafting, negotiating and finalizing contracts with external parties with minimal supervision and oversight from Emergent’s Legal Department
• Contracts will be varied, and include, but are not limited to, Master Services Agreements, Statements of Work, Supply Agreements, Maintenance Agreements, or Rental Agreements 
• Act as liaison between internal business parties and external vendors and suppliers, making sure that necessary feedback and approvals are gathered from   internal stakeholders and ensuring business objectives are met
• Monitor and respond to upcoming contractual actions and deadlines by communicating with Emergent stakeholders and determining the appropriate course of action 
• Correspond with internal clients on contract intake and pending contracts while working independently or with attorneys to process requests and make recommendations based upon the facts and circumstances
• Minimize risk to the organization by identifying issues and negotiating terms while adhering to policies and procedures 
• Assist in supporting the company’s contract execution process and maintaining data within the company’s contract management system (Agiloft)
• Assist in the development of policies and procedures, and systems for contract management 
• Prepare and provide occasional training to internal clients on matters relating to the company’s contract policies and procedures
• Collaborate with other members of the legal team to develop strategies to increase efficiencies and improve client service
• General office administrative duties and data entry as necessary
• Must have significant experience redlining agreements 

The above statements are intended to describe the nature of work performed by those in this job and are not an exhaustive list of all duties. Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time which reflects management’s assignment of essential functions. 

Minimum Education, Experience, Skills 

Education:  Bachelor’s degree

Experience: 5+ years of contract drafting, negotiating, and contract management system experience is required.  Strong preference for someone with in-house corporate experience or in a contracts terms and conditions focused role. Must have familiarity with Sourcing & Procurement contracts and experience preparing redlines.  

Knowledge: Must possess a strong understanding of language in contracts and demonstrate an aptitude of each party’s obligations as well as the ability to effectively identify, communicate and mitigate risks to the business. Strong background and working knowledge of full contract life cycle, from initiation through post-execution as well as an understanding of contract relationships, key terms and how to negotiate. Experience working with Agiloft contract management system is strongly preferred.

Skills: Deadline and detail oriented. Organized, high level of intellectual, professional, and interpersonal agility and flexibility, combined with strong analytical and problem-solving skills. Excellent time management, written and verbal communication skills are essential. Ability to interface with multiple levels within the company. Proven contract drafting, redlining and negotiating skills. Technically proficient in systems such as Word, Outlook, Excel, Adobe Acrobat.

Abilities: Demonstrated ability to work independently with little supervision. Ability to prioritize multiple tasks with competing priorities. Must excel in a dynamic, fast-paced work environment while maintaining focus and balancing priorities. Must be proactive and demonstrate initiative to perform tasks without being asked. Excellent attention to detail and accuracy in work. Must be comfortable with some ambiguity in the day-to-day performance of tasks. Team-oriented, with a strong sense of humor are essential. Must also possess sound judgment, interpersonal skills and the ability to exercise discretion. 

Physical/Mental Demands and Work Characteristics 

The physical/mental demands are representative of those that must be met by an individual to successfully perform the essential functions of the job. The work environment characteristics described here are representative of those an individual would encounter while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical/Mental Demands and Work Environment Characteristics:  

Mental Demands: 

☒ Ability to organize/coordinate        ☒ Comprehend and follow instructions

☒ Direct, control and plan                 ☒ Independently make quick decisions to solve complex issues

☒ Problem Solve                               ☒ Analyze/Interpret data and information    

☒ Perform with frequent interruptions        ☒ Make decisions using sound judgment

☐ Supervise/Manage others

Physical Demands: 

☐ Good eye/hand coordination        ☐ Visual Acuity

☒ Use keyboard/computer/phone        ☐ Detect/Distinguish smell

☐ Detect/Distinguish hearing        ☐ Maintain stationary position

☐ Position self to move            ☐ Move/Traverse

☐ Ascend/Descend (climb)        ☐ Reaching

☐ Calibrate precise            ☐ Ability to safely operate hand tools
    measurements

☐ Move/Transport [X] lb.        ☐ Repetitive movement activities

Environmental Characteristics:

☒ Regular and predictable attendance 

☐ Work around extreme temperatures – cold or hot

☐ Work around noise above conversation level

☐ Work in restricted access to laboratory area

☐ Exposure to dust/gas/fumes/steam/chemicals

☐ Work with Select Agents as defined by the CDC

☐ Work irregular hours that often include nights and weekends

☐ Work in multiple locations

Travel:

Not required.