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Executive Assistant

Employer: Novo Nordisk
Location: Plainsboro, NJ
Start date: Aug 30, 2024

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Discipline: Administration, Clerical
Required Education: High School or equivalent
Position Type: Full time
Hotbed: Pharm Country, Best Places to Work

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Job Details
Company

Job Details

About the Department

Novo Nordisk’s Market Access and Public Affairs team engages diverse stakeholders across political and healthcare landscapes to forge solutions that drive patient access to innovative products. We strive to deliver the best possible outcomes for patients with diabetes, obesity, growth hormone deficiencies and rare bleeding disorders through mutual wins for both Novo Nordisk and our Market Access customers. Our passion for helping people live better lives and our award-winning product pipeline can only be as effective as our ability to provide life-changing information to healthcare providers, key stakeholders and policymakers. Our Market Access and Public Affairs professionals ensure that the latest therapies and products reach the people who need them most, by creating an environment where innovation and chronic disease management drive optimal health outcomes. Are you ready to realize your potential?

The Position

Performs a wide range of highly diverse and complex assignments of a responsible and confidential nature for a VP, CVP, or SVP requiring a high level of tact, discretion, persuasion and/or negotiation. Monitors access and redirects correspondence on behalf of the executive based on priorities he/she sets.

Relationships

Directly supports a VP, CVP, or SVP. Interacts with internal and external sources at the executive level requiring skill, tact, influence and/or negotiation. Interacts with global HQ and affiliates on matters of importance. Provides direction/coordination of workflow to lower level clerical/administrative positions. Participates on the leadership team of the function he/she supports and may be a participant on the ET Admin Council if position reports to an ET Member.

Essential Functions

If VP, CVP, or SVP is based in regional headquarters, this role must be co-located with position supported

Collaborates closely with other administrators, business leaders and global colleagues

Coordinates and executes output and actions from the leadership team meetings

Designs, plans, and executes moderate to large scale meetings and off-sites

Directs administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the department

Ensures company procedures are followed and directs questions accordingly

Functions autonomously, exercises discretion and judgment, and works independently on a variety of complex and diversified assignment and special projects

Handles correspondence and requests for information and may make decisions on behalf of the executive

Independently researches and develops reports and budgets; draws conclusions and makes recommendations

May lead moderately complex projects within own department or that have a cross functional nature

May provide support for budgets

Participates in planning and other business related meetings

Performs a wide range of administrative and general support duties of a highly responsible and confidential nature

Performs duties that are both task and project oriented requiring interpretation and judgment

Performs other clerical/administrative and support duties as needed

Plans and prepares communications requiring skill, tact, persuasion, and/or negotiation to accomplish the objectives of the communication

Provides support to team members for general administrative needs such as presentation development, greeting guests, and new hire onboarding

Typically performs a variety of routine office duties involving typing, invoicing, record and file maintenance, data entry, meeting/travel arrangements, planning and execution of either on or offsite department meetings, processing expense reports, department event planning (e.g., off sites, team building, group meetings), running reports, vendor management etc.

Physical Requirements

0-10% overnight travel required.

Qualifications

A high school diploma or GED required

A minimum of 6 years of administrative or related experience required. Advanced training or administrative certification a plus

Ability to exercise independent discretion and/or judgment

Ability to handle sensitive and confidential information

Ability to interact with all levels inside and outside of the organization along with HQ and global affiliates

Ability to manage multiple priorities

Ability to understand implications of work and make recommendations for solutions

Ability to work independently

Demonstrates strong leadership abilities

Excellent customer service skills

Requires demonstrated computer skills and use of Microsoft Office

Requires extensive knowledge of the job and department served and complete knowledge of operations within a company. Requires an understanding of the Company’s goals and the strategy to attain them

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.

Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations.

If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at 1-855-411-5290. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.

Company

Novo Nordisk is a leading global healthcare company, founded in 1923 and headquartered in Denmark. Our purpose is to drive change to defeat diabetes and other serious chronic diseases such as obesity and rare blood and endocrine disorders. We do so by pioneering scientific breakthroughs, expanding access to our medicines, and working to prevent and ultimately cure disease. Novo Nordisk employs about 54,400 people in 80 countries and markets its products in around 170 countries. For more information visit novonordisk.com.

Our US Research & Development hub, located in the Greater Boston area, brings together the best talent to drive life science innovation. Located in Lexington, Watertown and Cambridge, our teams reflect the full scope of R&D, from early research through late-stage clinical development. We are building for the future by creating a distinct R&D community based on collaboration, partnerships, and cutting-edge research across multiple modalities and therapeutic areas. We recognize that improving human health starts here and that patients rely on us. By combining the speed and agility of biotech with the quality, resources, and stability of a large pharmaceutical company, our US R&D hub will benefit from the best of both worlds to develop new medicines that meet the needs of patients.

CONNECT

Company info

Website: https://www.novonordisk-us.com/
Phone: 617-612-6200
Location: 75 Hayden Avenue
Lexington
MA
02421
United States

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