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(Senior) Distribution Specialist

United States Pharmacopeia
Frederick, MD
Start date
May 17, 2024

Job Details


Who is USP?

The U.S. Pharmacopeial Convention (USP) is an independent scientific organization that collaborates with the world's top authorities in health and science to develop quality standards for medicines, dietary supplements, and food ingredients. USP's fundamental belief that Equity = Excellence manifests in our

core value of Passion for Quality through our more than 1,300 hard-working professionals across twenty global locations to deliver the mission to strengthen the supply of safe, quality medicines and supplements worldwide.

At USP, we value inclusivity for all. We recognize the importance of building an organizational culture with meaningful opportunities for mentorship and professional growth. From the standards we create, the partnerships we build, and the conversations we foster, we affirm the value of Diversity, Equity,

Inclusion, and Belonging in building a world where everyone can be confident of quality in health and healthcare.

USP is proud to be an equal employment opportunity employer (EEOE) and affirmative action employer. We are committed to creating an inclusive environment in all aspects of our workan environment where every employee feels fully empowered and valued irrespective of, but not limited to, race, ethnicity, physical and mental abilities, education, religion, gender identity, and expression, life experience, sexual orientation, country of origin, regional differences, work experience, and family status. We are committed to working with and providing reasonable accommodation to individuals with disabilities.

Brief Job Overview

This position is a hands-on non-supervisory position responsible for picking, packing, and shipping orders of USP products to ensure the right products get to the right place at the right time. You will be responsible for supporting both internal and external stakeholders, including freight forwarders and 3rd party fulfillment vendors, to ensure timely delivery and quality of shipments. This position will also assist with the continuous improvement of Distribution procedures and support training of junior Distribution team members.

How will YOU create impact here at USP?

In this role at USP, you contribute to USP's public health mission of increasing equitable access to high quality, safe medicine and improving global health through public standards and related programs. In addition, as part of our commitment to our employees, Global, People, and Culture, in partnership with the Equity Office, regularly invests in the professional development of all people managers. This includes training in inclusive management styles and other competencies necessary to ensure engaged and productive work environments.

The (Senior) Distribution Specialist has the following responsibilities:

Responsible for the efficient, timely, and accurate preparation of outbound shipments to domestic and international customers.

Pulls, picks, and packs orders to ensure accuracy and quality of products for shipping.

Communicates and coordinates with internal USP departments (e.g., Customer Service, Trade Compliance, DEA Compliance, IT) and 3rd party fulfillment vendors/freight forwarders to support shipments of USP products.

Provides support to internal USP departments on customer inquiries, complaints, and internal product investigations.

Ensures all shipments are processed and packaged to meet the requirements of IATA, DOT, and other regulatory agencies.

Assist in resolving problems that occur with orders processing, including, but not limited to reprinting required documents, inspection of IATA and DOT packaging.

Support Distribution Supervisor for training staff and with the implementation of new processes and procedures.

Supports Inventory Team with inventory cycle counts.

Performs other duties as assigned when needed.

Who USP is Looking For?

The successful candidate will have a demonstrated understanding of our mission, commitment to excellence through inclusive and equitable behaviors and practices, ability to quickly build credibility with stakeholders, along with the following competencies and experience:

Distribution Specialist

  • A high school diploma is required
  • Minimum of 3 years pick and pack orders processing
  • Minimum of 2 years of handling of pharmaceutical products
  • Familiar with use of Carriers shipping software and requirements
  • Familiar with requirements for domestic and international shipping.
  • IATA and DOT Certified for the shipping of hazardous materials
  • Ability to lift at least 25 lbs.
  • Ability to work in a cold environment

Senior Distribution Specialist

  • A high school diploma/Associates Degree
  • Minimum of 5 years pick and pack orders processing
  • Minimum of 3 years of handling of pharmaceutical products
  • Experience with Oracle EBS or other ERP systems
  • Project management experience.
  • IATA and DOT Certified for the shipping of hazardous materials
  • Ability to lift at least 25 lbs.
  • Ability to work in a cold environment

Additional Desired Preferences

  • Bachelors degree in Supply Chain Management.
  • 5 years of pick, pack, and shipment
  • Extensive knowledge of Oracle as relating to order
  • Knowledge of 3 rd party fulfillment services.
  • Knowledge of Procurement.

Supervisory Responsibilities

None. This is an individual contributor role.


USP provides the benefits to protect yourself and your family today and tomorrow. From company-paid time off, and comprehensive healthcare options to retirement savings, you can have peace of mind that your personal and financial well-being is protected.

COVID-19 Vaccination Policy (will apply to the selected candidate(s) hired):

As a condition of employment with the United States Pharmacopeial Convention's (USP) duty to provide and maintain a workplace free of known hazards, all employees and contingent staff hired after July 1st, 2021, must be fully vaccinated unless a reasonable accommodation is approved.

Your recruiter will advise accordingly.

Note: USP does not accept unsolicited resumes from 3rd party recruitment agencies and is not responsible for fees from recruiters or other agencies except under specific written agreement with USP.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)

Job Category Distribution/Facilities

Job Type Full-Time


USP is an independent, scientific nonprofit organization focused on building trust in the supply of safe, quality medicines. We are working to strengthen the global supply chain so that the medicines people rely on for health are available when needed and work as expected. We do this through establishing public scientific standards and programs that help ensure billons of people around the world have access to safe and quality products.

USP aspires to be a diverse, inclusive, innovative, and engaging organization that empowers and engages staff and volunteers to contribute to its mission to improve global health. We are committed to creating a culture where every employee feels fully empowered and valued irrespective of, but not limited to, personality, race, ethnicity, physical and mental abilities, education, religion, gender identity and expression, life experience, sexual orientation, country of origin, regional differences, work experience, family status, and where they can contribute their full potential to accomplish our mission.

At USP, you’ll join a talented and diverse team of 1,200 scientific, technical and public health professions, working in state-of-the-art facilities and collaborating with the world’s leading experts from industry, academia, healthcare, and government to address public health challenges and advance cutting-edge innovation.

Whether you’re helping to establish new USP standards, creating key resources to address emerging health issues, or providing critical technical assistance in the developing countries, you’ll be inspired by the positive impact your work has on building public trust and a healthier tomorrow.

Company info
12601 Twinbrook Parkway

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